Legal
Terms of use
Last updated 12 November 2026.
Who we are
Beaver Book is a room booking service of BeaverByte Software Inc., in Canada ("Beaver Byte"). Mailing address: 250 Consumers Rd, Unit 616, North York, ON M2J 4V6, Canada. Organizations (our customers) use it to let people book their rooms.
The service
Each organization has its own booking site. It decides its rooms, rules, texts and who may book; we run the software and the servers. We work to keep it available and safe, but we can't promise it will never be interrupted.
For organizations
You're responsible for what you publish on your booking site: you confirm you have the right to upload and show your logos, photos and texts, including permission from anyone who can be recognized in a photo (a parent's or guardian's for a child). You let us store, resize, crop and display your uploads, and remove them, only to run your booking site. You're also responsible for the people you make admins, and for telling your visitors how you use their details (your booking privacy notice can be the one at your site's /privacy). Keep admin accounts to the people who need them and protect them: an owner can require two-step sign-in for everyone. We process visitors' details only to run your booking site, on your behalf, as our privacy notice at beaverbook.ca/privacy describes. If you have a customer agreement with us, it applies together with these terms. Beaver Book is for organizations in Canada, outside Quebec for now. You can download your bookings at any time, and ask us to delete your site and its data sooner than "Pausing and deletion" below says.
Fair use
“Unlimited” on a plan means no set number for normal use by one organization, not no limit at all. To protect the service and the email of every organization on it, a booking site can have up to 200 admins and viewers (disabled ones count until their details are deleted, 90 days later), and invites and sign-in emails can only be sent so often. If you need more, write to us and we'll raise it for your site where it's reasonable.
Plans and payment
Plans and prices are on the pricing page, in Canadian dollars plus applicable taxes. A new site starts with a free trial and no card. When you choose a plan, you pay by card through our payment processor, monthly or yearly, and the plan renews automatically at the end of each period until you cancel. You can change or cancel any time under Billing; cancelling takes effect at the end of the paid period. Monthly plans aren't refunded. A yearly plan cancelled within 30 days of its first payment is refunded in full; after that it runs to the end of the paid year.
For visitors
When you book a room, you're booking with that organization, not with us. Give true details, and don't use the booking forms for anything else. Questions about a booking go to the organization.
Pausing and deletion
If a trial ends without a plan, or a payment still hasn't gone through 14 days after it failed, new bookings pause. Everything is kept, bookings already made still work, and the admin is read-only except Billing and privacy requests. A booking site that stays paused for 90 days is deleted, and an unfinished site that was never used is deleted after 60 days. We email the owner before either, with a link to download everything. We may suspend a site at once for a security risk, unlawful use or a serious breach of these terms, and we tell you why unless the law or security stops us.
What's not allowed
Don't use Beaver Book to deceive people (for example by posing as a bank, a government or another organization), to collect passwords, card numbers or ID numbers, to send messages people didn't ask for, for anything unlawful or discriminatory, or to publish content you don't have the right to, including photos of people without their permission. Don't try to get into data that isn't yours, overload the service, or get around its security checks or plan limits. We may remove content, block access or suspend a site that does this.
Liability
We provide Beaver Book as it is and as described on this website, without other promises, as far as the law allows. You're responsible for your bookings, your premises and how you use the service, and for keeping your own copy of what matters to you (you can download your bookings at any time). Neither of us is liable to the other for indirect or consequential losses, such as lost profits, lost revenue or lost opportunities. Our total liability for all claims about Beaver Book is limited to what your organization paid us in the 12 months before the claim, or CA$100 if that is more. None of this limits liability that the law doesn't allow to be limited, such as for fraud or wilful misconduct.
Governing law
These terms are governed by the laws of Ontario and the federal laws of Canada that apply there.
Changes
We may update these terms; the date above shows the latest version. Customers hear about important changes by email first.